Administrative Assistant - MedTech - Newark, NJ
We are currently seeking an Administrative Assistant to support a leading medical device company based in Newark, NJ. This role will provide comprehensive administrative and operational support to sales representatives and medical device service engineers, in addition to assisting with internal projects and day-to-day office operations. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, hands-on environment.
Provide day-to-day administrative and operational support to sales representatives, service engineers, and company leadership.
Manage calendars, scheduling, and coordination for field service technicians, including routing and utilization optimization.
Maintain accurate and up-to-date records in the CRM and internal databases, including service notes, contracts, and customer information.
Support inventory management and order processing for medical device parts, repairs, and shipments.
Assist with the coordination of internal projects, system installations, and engineer site visits in collaboration with Sales and Service teams.
Support general office operations, including front desk coverage, visitor management, and multi-line phone support.
Assist with billing, accounts receivable, and other administrative finance-related tasks.
Communicate professionally and effectively across departments and with external stakeholders.
Provide additional administrative and project support as needed.
Qualifications:
Bachelor’s degree required.
Minimum of 1 year of administrative or office support experience.
Proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
Strong organizational skills with a high level of attention to detail.
Outgoing, professional demeanor with a strong work ethic and proven reliability.
Experience with the following systems is preferred: Excel, ACT, Get Base, PowerPoint, and QuickBooks.
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