Job Description

Conference Center Scheduling Coordinator (Healthcare Client

Location: New York, New York (Hybrid), 37.5 hours per week, full-time

Scope: 4-month w2 contract with potential to extend, includes options for medical, dental, and vision benefits, and PTO

Hourly Rate: $34.67

Overview

The Conference Center Scheduling Coordinator is responsible for scheduling and supporting meetings and events across the main campus conference center. This role serves as a central point of coordination, ensuring seamless event execution through close collaboration with A/V, Facilities, Catering, and Environmental Services teams. Ideal for candidates who thrive in fast-paced, service-oriented environments and enjoy operational coordination.

What You’ll Do

• Schedule and manage conference rooms for meetings and events across the main campus
• Monitor daily conference center operations and coordinate with A/V technicians, Catering, Facilities, and Environmental Services
• Run and distribute daily and weekly event reports to staff and support departments
• Forecast upcoming meetings and events, with a focus on VIP and large-scale events requiring special coordination
• Manage high-volume scheduling requests via phone, email, and electronic request systems
• Ensure a high level of customer service for internal and external stakeholders

What You Bring

• Experience coordinating events with A/V teams, Facilities Management, and Catering
• Strong customer service, communication, and stakeholder management skills
• Excellent planning, organizational, and time-management abilities
• Ability to work under tight deadlines and manage multiple requests simultaneously
• Proficiency with PCs and Microsoft 365 applications

Preferred Experience

• Experience with event planning or room scheduling software

Education

• High School Diploma or equivalent required

Job Tags

Hourly pay, Full time, Contract work,

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