Job Description

The Centrifuge Media Event Coordinator collaborates with our Account Managers (AM), Project Managers (PM), and other internal team members to ensure client events, objectives, and service needs are being met.

Essential Job Functions:

*Ensures deliverables (event specs and collateral) are on time and on

schedule throughout project life cycle

*Communicates purpose, rationale, needs and due dates of projects

*Understands and verbalizes client changes to internal team

*Supports day-to-day budget management and reports

*Attends regular training sessions on audiovisual fields and specific pieces of equipment

*Research and train on software, virtual platforms and equipment as

needed and as directed by Managers; continuous training and proactivity is a must.

*Works with Account Managers:

-Initiates project estimates, maintains schedules, creates diagrams,

estimates, updates status reports, participates in status meetings, and

updates conference call notes

-Addresses client needs as directed by Account Manager

-Works to establish a direct relationship with the client and partner agencies

*Works with Project Managers:

-Completing assigned tasks, and those delegated to them by a Project Manager

-Works on RFBs and vendors, Recons, Event Cost Sheets, and Event Job Folders

-Manages onsite team registrations through client provided registration

portals, confirm airfare and finalize hotel confirmations for travel teams

-Works to establish a direct relationship with partnering vendors

*Works with Warehouse:

-Input data into Current, for proper asset tracking and updates, per

direction of the Warehouse Manager

-Notifying them of changes in equipment needs during estimating

process, under direction of PM

-Confirming shipping details and crosschecking shipment packs

*Works with Creative Services:

-Communicate status updates and next steps with the Creative Services

Team, under direction of AM

-Reviews and provides input on materials before being sent to client to

ensure accuracy and completeness

Specific Knowledge, Skills and Abilities:

• Strong interpersonal, customer service, and telephone skills are a must
• Ability to work in a team-oriented environment is required
• Exceptional attention to detail
• Ability to manage multiple projects/events simultaneously and anticipate/meet deadlines
• Ability to self-manage time and prioritize responsibilities
• Excellent verbal and written communication skills
• Financial acumen critical for detailed financial responsibilities
• Familiarity with Audio/Visual equipment and setup a plus

Minimum Qualifications

• Education—bachelor’s degree in business or a related field; or equivalent training
• Experience—one to two years in similar position, or in project management role; direct event or planning experience preferred

Additional Information

• Above listing is not exhaustive; “other duties as assigned” should be expected
• Hours typically range from 8:30am – 5:30pm, however work outside of these parameters can occur depending on event/deadline
• After approx. 12 months of service, and/or demonstrated equipment proficiency, domestic and international travel may be discussed

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