Job Description

A pioneering medical practice at the forefront of fertility treatment and research is seeking an Events Coordinator to join the team on a temporary basis. This role requires a time commitment of approximately one month, starting immediately!

Who You Are

• You have at least one year of hands-on experience coordinating corporate or medical industry events, and have planned at least one corporate or medical industry event from start-to-finish
• You communicate clearly and promptly with internal teams and external partners
• You’re comfortable using event tech platforms like WHOVA or similar tools
• You have experience crafting email campaigns and monitoring engagement metrics

What You’ll Do

• Coordinate logistics across all aspects of the event, including registration, scheduling, catering, exhibitor setup, and venue communications
• Lead attendee outreach and registration efforts through WHOVA and targeted email campaigns
• Manage speaker arrangements for a global lineup of 30 presenters, including travel and accommodation support
• Ensure smooth on-site execution across multiple stations with support from a 10+ person internal team
• Serve as the primary point of contact for vendors, sponsors, and speakers, ensuring timely and effective communication

What Success Looks Like

• Attendee registration goals are met or exceeded through strategic outreach
• Speakers, sponsors, and vendors receive timely, professional support throughout the planning process
• On-site operations run efficiently with minimal disruption
• Internal team members are well-coordinated and empowered to support the event
• Post-event feedback reflects a high level of satisfaction from all participants

Pay Rate: $28-35 per hour, based on experience

Time Commitment: One month, 9-5 Mon-Fri, with potential for extension

Location: New York, NY – On site, on the Upper East Side of Manhattan

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

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