Job Description

WHO WE ARE

Whether in your home, office or out in your community, the walls that surround you must be safe, structurally sound, and sustainable. It’s our job to make that happen.

We were created by act of Congress in 1974 to be the nation’s authoritative source of findings and recommendations that impact and improve the built environment for the American people. At the National Institute of Building Sciences (NIBS), we connect research, policy, and practical application to advance innovation in the built environment. Our mission is to create a safer, more resilient, and technologically advanced infrastructure that serves American communities and strengthens our nation’s future.

Building American Innovation isn’t just our tagline - it’s our commitment. We foster collaboration between government, industry, and academia to drive forward-thinking strategies for resilient communities. Because at NIBS, we don’t just build structures, we build solutions.

SUMMARY

The Events Manager is responsible for the planning, coordination, and execution of conferences, webinars, meetings, and organizational events that support the mission and programs of the National Institute of Building Sciences (NIBS). This role provides operational and logistical support for external and internal events, including council meetings and webinars, ensuring a high-quality experience for attendees, speakers, volunteers, and partners.

The Events Manager works closely with internal teams, council leadership, vendors, and technology partners to deliver well-organized, on-time, and on-budget events across in-person, virtual, and hybrid formats. The ideal candidate is detail-oriented, highly organized, proactive, and comfortable supporting multiple events simultaneously in a fast-paced, growing organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Conferences, Webinars, and Events

• Coordinate the planning and execution of NIBS conferences, summits, workshops, webinars, council meetings, and other organizational events.
• Develop and manage detailed event timelines, schedules, and logistics plans to ensure seamless execution.
• Support site identification, venue selection, contract coordination, and on-site logistics for in-person, virtual, and hybrid events.
• Serve as the primary logistical point of contact for event vendors, venues, webinar platforms, contractors, and service providers.
• Coordinate with internal staff and council leaders to ensure program materials, speaker needs, technology requirements, registrations, and communications are properly aligned.
• Assist with speaker, moderator, and panelist coordination, including invitations, schedules, technical run-throughs, and live event support.
• Manage registration processes and attendee communications for events and webinars.
• Provide technical and logistical support for webinars, including platform setup, speaker testing, live moderation support, recordings, and post-event archiving.
• Collect, review, and summarize event and webinar feedback, attendance data, and engagement metrics to support continuous improvement.

Council and Volunteer Support

• Provide logistical and scheduling support to NIBS councils and working groups, including meeting coordination, calendar management, and virtual meeting setup.
• Assist with the preparation and distribution of council meeting materials and communications.
• Support consistent meeting processes and documentation for council and committee activities, in coordination with internal staff.
• Serve as a staff liaison for assigned councils from a logistical and operational support perspective (not policy or governance leadership).

Operational Support

• Support internal planning meetings related to events, webinars, and council activities.
• Track and manage assigned event and webinar budgets, invoices, and expenses in coordination with finance staff.
• Maintain organized records for event plans, vendor contracts, timelines, and attendance metrics.
• Represent NIBS professionally at events and meetings, as requested.

SUPERVISORY RESPONSIBILITIES

This position may coordinate vendors, interns, or temporary event staff but does not include direct supervisory responsibility for full-time employees.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Specific skills include:

• Proven experience coordinating in-person and virtual events, including webinars.
• Excellent organizational and time-management skills with strong attention to detail.
• Ability to manage multiple deadlines and stakeholders simultaneously.
• Strong written and verbal communication skills.
• Comfortable providing live logistical and technical support during webinars and meetings.
• Professional demeanor when interacting with senior leaders, volunteers, speakers, and partners.
• Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, online registration platforms, and webinar tools.
• Commitment to collaboration, accountability, inclusion, and continuous improvement.
• The estimated amount of travel, not inclusive of normal commuting to and from the office, is 25%.

EDUCATION and/or EXPERIENCE

• Bachelor’s degree required; degree in event management, communications, hospitality, or a related field preferred.
• 2-3 years of professional experience supporting conferences, webinars, or recurring meetings.
• Familiarity with virtual meeting and webinar platforms (Zoom, Teams, Webex, or similar) required.

BENEFITS

• Exposure to diverse, high-impact projects across the building sciences sector.
• Collaborate daily with colleagues from a wide range of disciplines.
• Work alongside some of the most respected experts in the building sciences and technology fields.
• Professional development and training opportunities.
• NIBS offers a competitive salary and benefits package including fully paid health care premiums for medical, dental, and vision.

HOW TO APPLY

If you feel you are a great fit for this role, please send your resume, cover letter, and salary requirement to jobs@nibs.org today!

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