Job Description

JRN 2268

A busy and dynamic wealth management firm in West Los Angeles is seeking a smart, reliable, and highly organized Office Coordinator to join their team. As the first point of contact for visitors and vendors, this person will bring warmth, professionalism, and strong communication skills to ensure the office runs smoothly each day. The ideal candidate will manage a wide range of responsibilities, including office inventory, catering, expenses, and the office calendar. This role requires a positive attitude, exceptional attention to detail, and a strong work ethic. There is significant opportunity for growth within the firm for the right candidate.

Responsibilities

• Serve as the first point of contact for all visitors and guests; manage reception duties with a warm, professional demeanor.
• Open the office each morning, ensuring all spaces are tidy, organized, and guest-ready.
• Monitor and manage office emails and the shared calendar; prepare appropriately for scheduled meetings.
• Stay informed of leadership schedules to ensure readiness and support as needed.
• Assist in planning and executing in-office events and gatherings.
• Manage and maintain inventory of office supplies, pantry items, and beverages; restock as needed.
• Track and process office expenses, including supplies, catering, and event costs.
• Coordinate and organize daily team lunches.
• Support general office upkeep, liaising with vendors and service providers when necessary.

Qualifications

• 2+ years of office coordination, administrative, or hospitality experience.
• Polished, professional, and well-spoken with strong interpersonal skills.
• Highly organized with strong attention to detail and follow-through.
• Discreet, trustworthy, and respectful of privacy and confidentiality.
• Solutions-oriented, proactive, and able to adapt to a fast-paced environment.
• Strong relationship-building skills; able to interact comfortably with executives, VIPs, and guests.
• Dependable, positive attitude with a team-first mindset.
• Associate’s degree required; Bachelor’s degree preferred.
• Must have excellent references and a clean background check.

Comp: 80-85K + great benefits package, 401K + match, PTO

Schedule: Fully onsite, you work either the earlier or later shift Monday-Friday

Location: Century City, LA

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