Job Description

Job Title: Plant Administrative Admin

Duration: 06 Months

Shift: 1st Shift 8:00am to 5:00pm

Location: Lexington, KY 40511

Pay Rate: $30.00/Hour on W2

Job Description:

Top Skills:

• Accounting Background, Excel, MS Teams, will be the contact for 14 Plant Managers, strong multi-tasking skills, this is the first face you will be greeted with upon arrival to the facility, so professionalism is key.
• The Administrative & Finance Coordinator is responsible for a wide range of operational, financial, and employee engagement tasks.
• This role supports finance operations, inventory coordination, vendor management, employee events, and general office administration.
• The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities across departments.

Key Responsibilities:

Finance & Accounting Support:

• Match shipping documents to ACH wire transfers and maintain receivables.
• Prepare and log deposits, coordinate with Shared Services for journal entries.
• Reconcile P Card and travel expenses monthly.
• Invoice vendors for material sales and match reimbursements to payments.
• Maintain files for plant and reimbursement shippers.
• Complete monthly Standard Hours Report and distribute to finance leadership.

Procurement & Inventory:

• Create and manage annual purchase orders for vendor accounts.
• Assist with physical inventory preparation, including supplies, food orders, and logistics.
• Coordinate with IT, payroll, and facilities for inventory setup.

Badge & Access System Management:

• Order badge supplies and maintain system accuracy.
• Create badges for new hires and conduct quarterly audits.
• Collaborate with building services and security personnel.

Office & Staff Support:

• Maintain calendars for staff visits and meetings.
• Reserve and set up conference rooms and offsite events.
• Order food, office supplies, birthday cakes, and wind chimes for staff.
• Organize and support employee meetings and celebrations.

Employee Engagement & Events:

• Plan and execute large-scale meals for Memorial Day, Thanksgiving, and Christmas.
• Coordinate with DEI team for events and decorations.
• Manage employee giveaways and seasonal treats (e.g., popsicles during hot weather).
• Organize Santa events, including crafts, food, and décor.

Facilities & Vendor Coordination:

• Liaise with vendors for cleaning, maintenance, and catering services.
• Maintain drink closets, badge rooms, and lost & found.
• File work orders and ensure cleanliness of shared spaces.

Miscellaneous Duties:

• Sort and distribute mail.
• Set up guest Wi-Fi access.
• Support strike planning logistics.
• Assist with high-end visitor tours and hospitality.
• Respond to power outages and seasonal wildlife management.

Skills & Qualifications:

• Strong organizational and multitasking abilities.
• Experience in finance operations and vendor management.
• Proficiency in Microsoft Office and internal systems.
• Excellent communication and interpersonal skills.
• Ability to coordinate large-scale events and manage logistics.

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