Business Administrator / Executive Assistant Job at AppleOne Employment Services, Tigard, OR

bkl6TDBwbTkvb0hqeHNLblBYWjF4MEE4UWc9PQ==
  • AppleOne Employment Services
  • Tigard, OR

Job Description

Business Administrator / Executive Assistant

100% In-Office | Onsite Parking

We are supporting a confidential search for a Business Administrator / Executive Assistant to join a well-established, highly respected organization headquartered in Portland. This is a critical, hands-on role supporting senior leadership and core business operations at the company’s HQ.

This opportunity is ideal for someone who thrives in a professional, structured environment, enjoys owning details, and takes pride in being a reliable, go-to resource for leadership.

Why You’ll Want This Role

  • Direct visibility and partnership with senior leadership
  • Stable, long-standing organization with a strong reputation
  • Clear expectations, accountability, and structure
  • Consistent schedule: Monday–Friday, 7:00 AM–4:00 PM
  • 100% in-office role (no hybrid/remote)
  • Business casual environment with onsite parking

What You’ll Be Doing

  • Supporting senior leadership with administrative and operational needs
  • Managing contracts and related documentation from creation through execution
  • Building and maintaining Excel spreadsheets tied to contracts (intermediate to advanced level)
  • Handling PDFs, e-signatures, and document workflows using Adobe
  • Reviewing and redlining documents using Bluebeam
  • Tracking and coordinating insurance renewals
  • Maintaining accuracy, confidentiality, and organization across systems and records

Required Experience

  • Strong contracts administration experience
  • Intermediate to advanced Excel skills (formulas, tracking, spreadsheets)
  • Adobe (PDFs, e-signatures)
  • Bluebeam (redlining required)
  • Experience coordinating insurance renewals
  • Comfort working with ERP systems
  • Proficiency in Word, Outlook, and Teams

What We’re Looking For

  • Honest, straightforward, and dependable
  • Confident communicator — not shy or bashful
  • Proactive and self-motivated learner
  • Detail-oriented with strong follow-through
  • Easy to work with, professional, and collaborative
  • Comfortable holding accountability and ownership
  • Schedule: 7:00 AM – 4:00 PM
  • Location: Portland HQ (100% in office)
  • Dress Code: Business casual
  • Parking: Onsite

Full benefits available upon conversion (details shared during interview process).

If you’re a strong administrator who enjoys structure, accountability, and being an integral part of a leadership team, we’d love to connect.

Job Tags

Casual work, Work at office, Remote work, Monday to Friday,

Similar Jobs

Nexus at Westmont

Business Office Manager (BOM) Job at Nexus at Westmont

 ...Join us at the Nexus of care and compassion. Business Office Manager (BOM) Benefits: ~ BCBS healthcare coverage ~401K ~ Employee rewards program ~ PTO package and paid holidays ~ Growth from within ~ Team-oriented work environment Business Office... 

Naked Wardrobe

Art Director Job at Naked Wardrobe

 ...Naked Wardrobe is seeking a visionary, hands-on Art Director to define and elevate our creative direction across campaigns, content, and brand storytelling. This role is designed for a highly conceptual yet execution-driven creative leader who thrives in a fast-paced environment... 

Polyglass USA, Inc. / Mapei Group

Roofing Trainer Job at Polyglass USA, Inc. / Mapei Group

Polyglass USA, Inc. , a premier roofing materials manufacturer, has an opening for a Polyschool Training Associate located in Winter Haven, FL. This position is responsible for functional and support activities related to the planning, organization, scheduling, execution...

Randstad

Permanent Placement Consultant Job at Randstad

Randstad, the worlds leading partner for talent, is hiring a Talent Solutions Manager to ensure customer satisfaction by selling Randstads staffing solutions to prospective clients, expand business within current clients and recruit the best talent to make the match ...

Bimbo Bakeries USA

Yard Driver Job at Bimbo Bakeries USA

 ...work environment that appreciates diversity, promotes development and allows our associates to be their authentic selves. Yard Driver Come join the largest baking company in the world and our family of 20,000 associates nationwide! Top Reasons to...